KNOW BEFORE YOU GO
FAQ’s, Getting Around, Activities, etc.
Hello All!
It’s almost time to join us in Madeira and we could not be more excited! Below is the important “Know Before You Go” information you will need to make your visit smooth and enjoyable.
immerse Global Summit
Sept 28 - 30, 2022
Summit & Expo @ The Savoy Palace
NFT Gallery & AR Experiences @ Baltazar Dias Municipal Theatre
Events & Dates
Event Schedule
You can find the full event schedule under the “Schedule“ section HERE
***All times are Madeira Local Western European Summer Time (WEST) [GMT +1 ]
DO MORE THAN JUST WATCH, ENGAGE & CONNECT
Our event platform “Hopin” has more than just watching the virtual event online, it’s an all-in-one event platform for hybrid events.
Click the links to the right to download the Hopin mobile app and unlock a whole host of features and new ways to connect with everyone at the event.
IMPORTANT NOTE ABOUT TIME ZONES: When you download the app, it automatically goes to the time zone you are in at that moment. Be sure to update the time zone once you are in Lisbon so you don’t miss anything!
Here is our FAQ on how to get the best from the virtual event.
Scheduling 1:1 Meetings in Hopin
Many of you want to interview, be interview or simply connect with each other, in our event platform and mobile app you can do just that!
** You will need to let the other person know where to meet you as Hopin only books meetings virtually.
However before you do so you need to:
Accept the invite to the event, sign up and create your own profile.
Book your own schedule
There will be a number of places for you to 1:1 meetings including:
Throughout the lobby on all three floors
The Speaker’s Lounge/Reggie
The Bellevue Hospitality Suite
The Media Room (Floor #1 | Monumental Meeting Rooms)
You can see the floor plans below.
REGISTRATION/CHECK IN
Badge Pick Up
All attendees will need to check in at the registration desk upon arrival. You can find the registration desk just inside the Grand Ballroom Entrance on the left of the hotel’s main entrance on the exterior of the building. After entering the large double doors, you will find our check in team on the right hand side. You will be given your name badge there.
**Please be prepared to present a piece of photo ID in order to pick up your badge.
Please ensure that you wear your badge for the duration of the summit whenever you are on summit floorspace (unless you are a speaker presenting on stage). You will need it to enter and exit any of our venues.
When is check-in/registration open?
Registration is open during the following days and times:
Tuesday, September 27th: 12:00 - 19:00
Wednesday, September 28th: 07:30 - 17:30
Thursday, October 29th: 08:00 - 10:30
Friday, October 30th: 08:00 - 10:30
**We highly encourage you to pick up your badge on Tuesday to avoid the Wednesday morning crowds.
Can I pick up badges for my colleagues?
Yes. As long as you have their Photo ID and you will see your colleagues to hand them their badge before they access IGS, you are welcome to pick up your teammates' badges; However, if you will not see them, it is better for them to pick up their own badge when they arrive at IGS.
Can I wear my own lanyard?
No. Due to security reasons, you must wear the IGS lanyard given to you during check in. If desired, you can wear your own in addition to the IGS lanyard.
What happens if I lose my badge?
If you lose or damage your badge, you will need to return to the registration desk with a piece of photo identification to have another badge printed.
What is the event attire?
Casual. Relaxed. Cool. Just Like you. ;-)
What meals are provided?
Meals are not included in general attendee registration, except for lunch on Wednesday, Sept 28th. We will provide morning and afternoon coffee breaks with food and beverage for all daily at the event.
Food for purchase is available both on the property and within a short distance from the Savoy. Here is a map of many nearby restaurants and shops located within a short walking distance of the Savoy. You may also bring outside food to the venue.
If you have a VIP or Platinum VIP Tickets, lunch will be provided daily at the venue. Check the app for locations and times.
Will there be wifi?
Complimentary wifi is available throughout the summit venues and powered by Altice.
Will there be power/outlets I can use?
There are charging outlets (wall plugs) in and around the Savoy, but it’s always best to start each day at IGS with fully charged devices and bring a portable charger if possible. If you are traveling from outside the EU, please remember to bring adapters to plug in your devices.
Do you have a lost and found?
Yes. Anything found during the event will be handed in at the Badge Assistance desk. Please check in with our staff there if you have lost an item.
Is there an Expo Zone map?
Yes! You can check that out below.
Where can I find the full schedule?
You can check out the most up-to-date schedule here.
https://hopin.com/events/immerse-global-summit-europe/registration?_gl=1*n160bi*_ga*OTU2NDY3NjU2LjE2NTY1MTY1ODE.*_ga_12DBRPGYPY*MTY2Mjk5NDk4MC43Ni4xLjE2NjI5OTU4MjYuMC4wLjA.
What is your cancellation policy?
Ticket cancellations are not allowed within 30 days of the event. Ticket purchasers can assign their ticket to another individual to take their place at the event or apply their ticket purchase amount to a future VRARA event.
What is your Code of Conduct?
Please be kind, courteous, and respectful to all those around you, including volunteers, service staff, vendors, and anyone you may interact with during the show. It’s been a tough few years for us all so let’s celebrate this time as we are finally back together. You are encouraged to read our complete Code of Conduct here.
How do I contact the IGS Team?
Before the event please email us here.
During the event you can find any of our staff or head over the registration desk
In the virtual event, you can connect with our team through the chat/help section.
Venue Locations
Our main venue is the stunning Savoy Palace (SPH), with the blockchain, NFT Showcase and other events events happening at the Teatro Municipal Baltazar Dias (TMP).
The Savoy Palace
Av. do Infante 25, 9004-542 Funchal, Portugal
Google Link
Teatro Municipal Baltazar Dias
Av. Arriaga, 9000-060 Funchal, Portugal
Google Link
FLOOR PLANS / VENUE MAPS
Exhibit Zone (Salon A)
Talks & Expo - Floor #0 | The Grand Ballroom
Floor #1 | Monumental Meeting Rooms
Floor 2 | Main Entrance
GENERAL INFO ABOUT MADEIRA/FUNCHAL
Currency
Madeira's national currency is Euro (EUR), which comes in denominations of 5€, 10€, 20€, 50€, 100€, 200€ and 500€ notes. Coins come in 1, 2,5, 10, 20 and 50 cent and one and two euros denominations.
Most vendors and stores will accept credit cards and or the tap feature on your credit card enabled smartphone.
The exchange rate is currently
1.00 US Dollar = 0.99930007 Euros
1 EUR = 1.00070 USD
More information: https://www.xe.com/currencyconverter/convert/?Amount=1&From=USD&To=EUR
https://madeira.best/useful-info/currency#:~:text=Madeira's%20national%20currency%20is%20Euro,one%20and%20two%20euros%20denominations.
Getting to and from the airport:
While there are plenty of taxis from the airport we recommend checking with your hotel to see if they provide transfers to and from the airport.
If you would like to book a private transfer for a small group we recommend:
https://www.transfeero.com/en/
Getting Around:
We have chosen the Savoy Palace for its central location and proximity to the centre of the city. Most everything is within a 30 min walking distance. Remember that Funchal is very hilly so make sure you factor that into your plans.
Car and motorcycle rentals are readily available from both the airport and around town.
While Uber, Lift and other ride sharing services are not available in Madeira, there is a similar APP called Bolt and heaps of Taxis. The bolt app will include both ride shares and taxis.
For shorter trips around Funchal there is also a scooter hire called Superpedestrian. They are clean, modern and readily available in many parts of the city. The Superpedestrian app works much like the Uber app does.
https://apps.apple.com/us/app/superpedestrian-link-scooters/id1487864428
https://play.google.com/store/apps/details?id=com.superpedestrian.link&hl=en_CA&gl=US
Here are a couple other options for getting around Funchal City and surroundings:
Horários do Funchal: www.horariosdofunchal.pt
For the East Zone & AEROBUS
SAM: www.sam.pt
For the West Zone
Rodoeste: www.rodoeste.pt
Covid requirements
As of July 1, 2022, passengers entering national territory (including Azores and Madeira) are no longer required to present proof of a test with a negative result for COVID-19 or to present a COVID-EU digital certificate or vaccination or recovery certificate issued by third countries.
Most airlines still require you to wear a mask while on board. Please check with the airline you are flying with and your departure and arrival airport for their regulations.
The use of a mask is mandatory, for persons over the age of 6, to access or stay in the locations indicated below (as of the 26th August.)
• Health facilities and services, including pharmacies;
• In confirmed cases of COVID-19, in all circumstances, whenever the person is out of the location of isolation, until the 5th day after the onset of symptoms or a positive test result.
For more information visit this link: https://www.visitmadeira.com/en-gb/useful-info/corona-virus-(covid-19)/information-to-visitors-(covid-19)
In case of a health emergency where should I go?
AtlanticAssist
Home Health Care
Phone: (+ 351 ) 963 443 33 9
E-mail: info@atlanticassist.com
Hospital Dr. Nélio Mendonça
Address: Avenida Luís de Camões, 57 - Funchal
Phone: (+ 351 ) 291 705 600
Madeira Medical Center
Address: Rua Hospital Velho 23A, Funchal
Phone: (+ 351 ) 291 003 300
Emergency Phone Numbers
National Emergency: 112
"Nélio Mendonça" Hospital: (+ 351 ) 291 705 600
Local Police Department: (+ 351 ) 291 208 400
"Funchal" Fire Brigade: (+ 351 ) 291 222 112
Local restaurants near the hotel
There are SO many great restaurant and cafes both within the Savoy and in the surrounding area. It’s hard to choose. Click the google maps link below for a few of our favourites. Email or ping us on social media if you find another great spot!
HOTEL & ACCOMMODATION BOOKING
Our host hotels are the:
Savoy Palace
Savoy NEXT
Savoy Gardens
Hotel Reservations:
***Book your hotel room online using the special hotel promo code: “IMMERSE”
Please note that special rates are valid until August 12th and subject to availability.
Should you have any issues with your hotel booking please contact:
Paula Branco paula.branco@savoysignature.com
Reservations @ NEXT reservations.next@savoysignature.com
ACTIVITIES AND THINGS TO DO
Madeira: Cable Car
The cable car lines run from Funchal to Monte, and back again, making this a fantastic way to scale mountains. The cars offer you views across the island as you travel and are a quick way to get around and see the sights.
So if you’re vacationing down in Funchal and fancy a visit to Monte, then it’s more than possible for you to do it as a return trip. Monte offers you fabulous views across part of the island and the opportunity to visit a traditional church.
This is also the spot where you can catch a toboggan back down the hill if you would prefer not to use the cable car both ways.
Tours available Through EuroMar - located in front of Savoy Palace
Booking Link Online:
https://bit.ly/Booking_Tours_EuromarMadeira
Please find below our suggestions.
Full day tour to the West of the Island
(9:00am until 5:00pm) – Everyday – 33,00€ per person
Situated 5km from the city of Funchal, our first stop is the famous fishing village of Câmara de Lobos; a favourite painting spot of the late Winston Churchill! Thereafter we travel up to the magnificent 580m high, glass balcony view point of Cabo Girão, famous for being the highest in Europe and second highest cliff in the world.
Traveling along the coast of the island we soon arrive at the village of Ribeira Brava, where we can visit a church dated in the 15th century. Next we make our way to the 1007m high viewpoint of Encumeada, to enjoy beautiful landscapes overlooking the north and south coast of the island as well as the valleys of Ribeira Brava and São Vicente.
From an altitude of between 1300-1500 meters we find the tourist attraction of Paúl de Serra and it's initiation of several levada walks that connect to different points of the island through the Laurissilva forest such as Rabaçal, Risco, and the 25 fountains.
We then stop for a lunch and extra time at the seaside town of Porto Moniz - home of the largest volcanic natural pools of Madeira. On our decent towards the town we can enjoy fantastic views, especially those of the volcanic pools in their entirety. In the good weather it is possible to take a dip, so come prepared.
Next we enjoy a brief stop overlooking the black sandy beach and natural rock pools of Seixal village. Along the way, we have the pleasure of passing several waterfalls, particularly the famous and stunning Bridal Veil waterfall. Staring up at the water pouring down the mountain, you can see how the rock-face has been delicately sculpted by the wind and rain over millions of years to form what can only be described as the perfect art form.
Thereafter we visit the picturesque neighbouring village of São Vicente, where you can visit a beautiful church dating from the 17th century before returning to Funchal.
Full day tour to the East of the Island
(9:00am until 5:00pm) – Everyday – 33,00€ per person
Our first stop is Pico do Areeiro, the third highest peak in the island, with an altitude of 1818m providing fabulous 360' island views. Often, rocky formations can be seen to be piercing through the clouds creating the most breath taking visuals and photo opportunities.
Next we move on to Ribeiro Frio (meaning cold river). Ribeiro Frio is a small village situated in the heart of the Laurissilva forest. It is the largest surviving area of laurel forest in the world and is believed to be 90% primary forest. In this classified UNESCO World Natural Heritage site, we can enjoy a fantastic variety of plants and species in habitat. We can also observe the interesting Trout farm made up (as naturally as possible) of stone enclosures, fresh flowing levada water, set against a beautiful backdrop of pure nature.
We continue our tour to Faial where we can view the imposing rock of Penha de Águia, which separates Faial from Porto da Cruz. With a lengthy stop at the village of Santana, you will have ample time for lunch and also take the opportunity to see Madeira’s world famous typical thatched roved triangular houses, painted in happy primary colours.
Passing by Portela, en route to Ponta São Lourenço; situated in the most eastern part of the island, we can see this magnificent landscape characterized by the fantastic combination of rocks, sea and nature. Our final stop is the larger city of Machico; the first area of the Island that the Portuguese navigators came across, at the time of the discoveries.
Half day tour to the Centre of the Island
(9:00am until 1:00pm or 2:00pm until 6:00pm) – 20.00 € per person - Everyday
A trip into the center of the island takes us down into the Valley of the Nuns; Curral das Freiras which is mystically overshadowed by beautiful mountains with peaks covered by the layers of white clouds.
Before reaching the valley we take in panoramic views of the Bay of Funchal from the 355m high viewpoint of Picos dos Barcelos. We continue onto the famous 1100m viewpoint of Eira do Serrado.
Overlooking extraordinary green landscapes from here we can see the village of Curral da Freiras. From this tour visitors can enjoy the landscape of the countryside, forestland and also the formation of the traditional secluded village. The inhabitants of which mainly live off what they farm, i.e. the local chestnuts are delicious and are often used in their daily cuisine and as well as throughout Madeira.
Water Activities
Sea Safari – Duration 2 hours
(10:00am until 12:00pm or 1:00pm until 3:00pm or 3:30pm until 05:30pm ) 50€ per person – Everyday (according to availability)
Expect lots of fun aboard the Sea Safaris RIB! It is the best chance of seeing dolphins, whales and turtles in Madeira (98% of trips). Enjoy the informative commentary of a certified guides on this specialized tour for nature lovers!
Catamaran – Duration 3 hours
(2:00pm – 5:00pm) 30€ per person – Everyday (as per availability)
Join this cruise aboard our new Eco-Friendly Catamaran. Look out for Dolphins, Whales, Turtles and Endemic Birds along the south coast of Madeira. When sea life arrives our electric engines engage for silent cruising and happy sea life!
Catamaran – Duration 3 hours
(10:30am until 1:30pm OR 3:00pm until 6:00pm) 30€ per person - Everyday as per availability
Aboard our Sailing Catamarans you will enjoy the beauty of the Madeiran coast with comfort and stability. Strong possibility of watching dolphins, whales and turtles. We stop for swimming during the summer.
Evening Events 29th – A minimum of 4 people – 37€ per person
Gastronomy means heritage, culture and tradition. It marks the identity of a folk and confers the difference and genuineness. Eat and drink well is the meaning of hospitality, so you can not miss our Typical Night represented by “Espetada”, a tender chunk of beef flavoured with herbs and grilled in a open fire. Other delicacies will be served, highlighting the hot local country bread “Bolo do caco”.
To complete this stupendous night, we offer a great entertainment during dinner by a local Folklore Group, full of vivacity.